The following tools and methods may be combined to produce an allocation procedure that satisfies all parts of your institution. Within any single implementation, it is possible to mix and match these methods. For example, one faculty may wish to have students choose first-come/first-served, while another may want to use the preference entry and sort method.

During implementation, a consultant will discuss your needs with you and help you decide the optimal method.

Preference Entry
Preference Entry Screenshot
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Preference Entry Mode allows students to browse available timeslots for all their required activities, and asks them to specify their personal preferences for the timeslots they would like to attend. Your institution can collect students' preferences over a specified period of time, rather than creating a competitive "first come first served" scenario. This provides benefits to both resource management and student equity.

These preferences are later sorted and allocated by the Allocate Plus Preference Sort facility. Our clients find that on average, 90% of their students are allocated to one of their top two preferences

Allocation Adjustment
Allocation Adjustment Screenshot
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Allocation Adjustment Mode allows students to view their allocations online, using any internet browser on their computer, tablet or smartphone. Students may change their allocations by choosing a vacant seat from any of the activities that are not full. This is a first come, first served system and provides students with an instant reallocation. Students who have not been allocated an activity, for whatever reason, may use this module to select from remaining seats. Clash detection is operational throughout this process.

Preference Sort
Preference Sort Screenshot
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The Preference Sort takes students preferences, applies ranking rules based on local policies, shuffles students randomly within each ranking, and allocates students to seats based on their preferences, the available resources, and the students entire timetable.

An example of a local ranking rule is "part-time or dual degree students should be given preference over other students".

Students are able to log-in and view the sort results and make any changes they see fit via the Allocation Adjustment module.

Auto Allocation

The Allocate Plus sort facility can also rank and allocate students without preferences. This can be used to force-fill vacant spaces with unallocated students after the other processes have completed. Further sorting algorithms will exhaustively move and reallocate students until only students that are unable to be allocated remain. Output data may then be used to optimise the spread of room bookings.